The AI ERP for schools.

Admissions, classes, HR and fees in one system. Agents prepare the work in every department, and your team approves it in one place, so you can grow without adding back-office staff.

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Every team’s work, ready for a yes

Enquiry replies, cover plans, payroll and invoices are prepared by agents, each with the permissions of the person who asked. You and your team check them and approve them in one queue.

Harun OsmanOwner, 4 campuses

10 waiting for you

Marketing
- Send 6 enquiry repliesFees and tour slots checked.
  
  Joanne’s AI6.02am
  Low risk
- Follow-up to the Nguyen familyAfter yesterday’s Central tour.
  
  Joanne’s AI7.15am
  Low risk
- November newsletter1 item flagged to check.
  
  Joanne’s AIYesterday
  Check first
Operations
- Cover for Ms Wong’s 3 lessons todayNo clashes.
  
  Priya’s AI6.40am
  Check first
- Absence messages for 3 studentsTo send before 9am.
  
  Priya’s AI8.35am
  Low risk
- Incident report for Tom BeckerNote to parents included.
  
  Mr Grant’s AI10.31am
  Check first
HR
- October payroll, 95 staff2 changes flagged since September.
  
  Farah’s AI8.00am
  Two approvers
- Leave for Mr Ali, 18 to 22 NovAll 20 lessons covered.
  
  Farah’s AIToday
  Check first
Finance
- 1,240 January invoices6 flagged for a check.
  
  Wei Ming’s AIYesterday
  Two approvers
- Order for paper and toner, $2,140Within the supplies budget.
  
  Priya’s AIYesterday
  Two approvers

The owner’s Approvals screen at a sample school with 4 campuses, with sample data. Approve the low-risk items together, or check any item first.

What changes in each team

The same jobs your team does today, with the groundwork done for them. 24 of our 48 modules are set up for schools and preschools.

Marketing

From the first enquiry to a signed enrolment, agents answer, follow up and report, so all your campuses fill without your team chasing.

Marketing: what changes
The job	Today	With CanopyBay
An enquiry arrives at 11pm	It waits until someone is in the next morning.	A reply with the right fees and a tour slot is drafted overnight. Joanne checks it at 9am and sends it.
Open day	Phone calls, a spreadsheet of names and reminder texts sent one by one.	Families book online. Reminders and follow-ups are prepared for you to approve.
A place opens up	Someone has to remember who was next on the waitlist.	The offer is drafted for the right family by your rules, the moment the place opens.
Monthly newsletter	An evening of writing and resizing photos.	A draft in your school’s voice with the photos picked, ready to approve.

6 Marketing modules

Enquiry inbox: Every enquiry from WhatsApp, web forms, email and walk-ins in one inbox, answered fast.
Tours and open days: Book tours and open days, send reminders and follow up afterwards.
Admissions pipeline: Track every family from enquiry to offer, with waitlists by level and campus.
Online enrolment: Application forms, documents and e-signatures, with deposits paid online.
Campaigns and newsletters: Newsletters, open-day campaigns and announcements, written in your school’s voice.
Growth reports: Enquiries, tours and enrolments by campus and channel, with what to fix next.

Operations

The day-to-day running of all your campuses: records, attendance, cover, reports, parent messages and facilities, prepared for your team to check.

Operations: what changes
The job	Today	With CanopyBay
A teacher is off sick	Phone calls at 6am to find cover.	A cover plan using teachers who are free, with notes to staff and parents, ready to confirm.
Report cards	Teachers spend weekends writing comments.	Comments are drafted from teachers’ own notes. They edit and approve.
A student hasn’t arrived	Someone notices mid-morning and calls home.	Parents of absent students get a message before 9am, after a quick check.
A playground accident	A paper form, filled in late.	The report is filled from the teacher’s description, and the note to parents is drafted.

7 Operations modules

Student records: One record per student, with family, health, documents and history, shared by every department.
Attendance: Check-in, check-out and absences, with parents told automatically.
Timetables and cover: Class timetables, room bookings and cover when a teacher is away.
Learning and reports: Lesson plans, progress notes and report cards, written from what teachers observe.
Parent communication: Announcements, daily updates and two-way messages, in one parent app.
Health, safety and incidents: Health checks, medication, incidents and drills, logged as they happen.
Facilities and inventory: Maintenance requests, assets and supplies, across all campuses.

HR

Everything about your people, from the job post to the payslip, with agents doing the groundwork and people approving every decision.

HR: what changes
The job	Today	With CanopyBay
Hiring a teacher	CVs pile up in an inbox.	Applicants are screened against your criteria and interview slots are proposed.
Leave requests	Approved without checking who covers.	Only approved when every class is still covered.
Monthly payroll	Days of spreadsheets.	Prepared with unusual changes flagged. Two people approve before anyone is paid.
Staff certificates	Found expired during an inspection.	Renewals are booked before they expire, on days that keep classes covered.

6 HR modules

Recruitment: Job posts, applicants, interviews and offers in one place.
Onboarding: Contracts, documents, checks and training for every new hire.
Rosters and leave: Rosters, leave and relief cover, with staffing ratios kept.
Payroll: Pay, deductions, claims and overtime, with every pay run approved by two people.
Claims and expenses: Staff claims, with receipts read for you and checked against policy.
Performance and training: Appraisals, goals, certificates and training plans.

Finance

Invoices out on day one, payments matched by themselves, and profit by campus whenever you ask. Money only moves when people release it.

Finance: what changes
The job	Today	With CanopyBay
Term invoices	Built by hand, with discounts checked one by one.	Prepared for every family by your rules. Only the flagged ones need a look.
Incoming payments	Matched to invoices line by line.	Matched automatically. Only the odd ones need a person.
Late fees	Awkward phone calls.	Polite reminders are drafted for you, and payment plans are tracked.
Month end	Weeks of exports and spreadsheets.	Profit by campus whenever you ask.

5 Finance modules

Fees and invoicing: Term invoices, with discounts, sibling rates and grants worked out for you.
Payments and matching: Bank transfers, cards and direct debits, matched to invoices automatically.
Collections and reminders: Gentle, timely fee reminders and payment plans.
Purchasing and bills: Purchase orders, supplier bills and approvals by budget.
Reports and budgets: Profit by campus, budgets and cash flow, always up to date.

Keep your website, or get a new one

CanopyBay works with the website you already have. If you need a new one, we design and build it for you.

Work with your current website

Your enquiry form, tour bookings and online enrolment link straight into CanopyBay.

Your site stays as it is. Nothing to rebuild.
Enquiries, bookings and orders land in CanopyBay.
Your team answers them from one place.

Get a new website from us

A school website with live fees, open days and an enrolment form that feeds your admissions pipeline.

Designed for your brand and fast on phones.
Prices, products and timetables come live from CanopyBay.
Change a page by asking your AI, then approve the preview.

Questions school owners ask

Most school owners start with 24 of our 48 modules. Each one is S$6 per staff a month, or S$8 with MCP so staff can use their own AI.

See all pricing

Is CanopyBay only for large schools?

No. It works for a single preschool or a group of campuses. Start with the departments you need and add more as you grow.

Does it replace our school management system?

It can. We move your records over in a few weeks per campus, and you run both side by side for one cycle before you switch.

Can parents use one app for everything?

Yes. Announcements, attendance, fees and two-way messages sit in one parent app.

Do we need a new school website?

No. Your enquiry form, tour bookings and online enrolment can link straight into CanopyBay. If you want a new site, we build one for you.

See CanopyBay for schools on a 30-minute call

We run your most tiring job live, with sample data, then plan one campus first.

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